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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • Any necessary permissions and approval have been obtained and appropriately indicated for research data, and other staff/student/participant contributions used in your article in accordance with the research ethics policy of your institution.
  • Any necessary permissions have been obtained for any images, etc., used in your article – noting copyright laws and GDPR – and indicated as appropriate.
  • The submission file is in Microsoft Word, using the article template (see below).
  • Where available, URLs for the references have been provided.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines below.

Author Guidelines

The executive committee of the Foundation Year Network established a pilot of an online journal for the Network in 2018. The first issue was published in December 2018 and was effectively a ‘conference papers’ journal based on presentations to the Foundation Year Network Annual Conference at University of Nottingham on 5-6 July which were written up as academic articles. Submission, reviewing, editing and publication is undertaken using the open-source Open Journal Systems (OJS). This involves peer-reviewers from across the Foundation Year Network and is co-ordinated by the editorial board of:

  • Lucy Atkinson
  • Sarah Hale
  • Doug Ingram (Lead Editor)
  • Peter Watts

The Foundation Year Network Annual Conference offers a natural springboard for developing an article for submission, but we welcome submissions at any time! Please note, however, that the deadline for submissions to be included in Volume 5 (2022) is August 15 2022. Please note the following guidelines for all submissions:

  • Articles should adhere to these 'author guidelines' and use the article template, https://foundationyear.ac.uk/wp-content/uploads/2019/08/JFYN_article_template_2019-2.docx.
  • Articles should be submitted straight to the journal website where you can self-register.
  • Articles should be submitted in Microsoft Word or OpenOffice format, or some other compatible format – but not as a pdf.
  • Please send articles in a form which you believe should be ready for publication (i.e., full script, not notes/Powerpoint slides, etc. – there will be the opportunity as usual to get Powerpoint slides (or equivalent) from the conference uploaded to the network website).
  • Articles will be edited and proofs returned to you to check in September or early October.
  • Articles should be between 3000 and 5000 words, but, given the likely nature of some presentations, will consider articles shorter than 3000 words.
  • Please ensure that your article consistently follows a recognised style (Harvard, Chicago, MLA, etc.), appropriate to your discipline.
  • Articles should include a bibliography or reference list.
  • It is your responsibility to ensure that any necessary permissions are obtained for any images, etc., used in your article – noting copyright laws and GDPR – and approriately indicated.
  • It is your responsibility to ensure that any necessary permissions and approval have been obtained and appropriately indicated for research data, and other staff/student/participant contributions used in your article in accordance with the research ethics policy of your institution. 

If you have any questions about this, please get in touch with the Lead Editor: doug.ingram@nottingham.ac.uk. 

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